RoundUp next to
Brightwheel, Procare, Lillio and Famly.
Switching platforms is a big job. Here is what each one is reported to cost, what RoundUp does today, and where it falls short. Every competitor figure links to a source. Where we have no source, we don't guess.
Competitor prices are third-party estimates; the vendors don't publish them. RoundUp prices apply from January 1, 2027. Sources and dates →
Price, compliance, payments and switching.
These are the rows directors ask about when they think about switching. "Ask" means our sources don't cover it, so check with that vendor.
| Capability | RoundUpfrom January 1, 2027 | Brightwheelreported | Procarereported | Lillio (HiMama)reported | Famlyreported |
|---|---|---|---|---|---|
| Price | |||||
| Monthly price, one center | $49–179 Starter $49 (up to 20 children) · Base $99 (up to 75) · Everything bundle $179 |
~$150–400 For centers |
~$85–200+ $85 base · $100–150 with parent app · $200+ with kiosk |
~$1–7 Per child; estimates disagree |
~$49–139 Up to 30 children → 100–150, features included |
| Setup or migration fee | $499 Waived with an annual contract |
Ask | ~$500–2,000 Migration |
Ask | Ask |
| Prices published | ✓ Every plan except Enterprise |
No Third-party estimates |
No Third-party estimates |
No Third-party estimates |
No Third-party estimates |
| Contract | Monthly Or annual, which saves 15% |
Ask | Ask | Ask | Ask |
| Oregon compliance | |||||
| Mixed-age ratios The youngest child in the room sets the cap, as OCC requires |
✓ In Base · Oregon only |
Ask | Ask | Ask | Ask |
| ERDC monthly attendance report | Beta Funding & Food Program, $39/mo |
Ask | Ask | Ask | Ask |
| Spark QRIS scores and CACFP claims | ✓ Funding & Food Program · CACFP through My Food Program |
Ask | Ask | Ask | Ask |
| Payments | |||||
| Card, ACH and Apple Pay, with autopay and late fees | ✓ Tuition & Payments, $49/mo, on Stripe |
Ask | Ask | Ask | Ask |
| Tap to Pay on iPhone at pickup Take a card or phone on a staff iPhone, with no reader |
Coming soon Not live yet |
Ask | Ask | Ask | Ask |
| Markup on card and ACH processing What's added on top of the processor's rate |
None Stripe's standard rates, no application fee |
Ask | Ask | Ask | Ask |
| Switching and scale | |||||
| Import from your current tool | Beta CSV with Brightwheel, Procare and Lillio presets |
Ask | Ask | Ask | Ask |
| Single sign-on | Enterprise Microsoft Entra, Okta, Auth0, JumpCloud, Google Workspace |
Ask | Ask | Ask | Ask |
| Uptime | 99.9% Target on every plan · written SLA on Multi-Site |
Ask | Ask | Ask | Ask |
| Centers running it today | 2 Swift Start's two Oregon centers, our first customer. No paying customer centers yet. |
Ask | Ask | Ask | Ask |
Competitor prices are third-party ranges gathered in October 2026 (sources). Brightwheel, Procare, Lillio, Famly and Playground are trademarks of their respective owners. Check prices and features with each vendor before you decide.
Ratios, tuition and switching, in detail.
What RoundUp does today, what it doesn't do yet, and what to ask the other vendors.
Ratios and state paperwork
A toddler ages up but stays in her room for two weeks. Does the ratio on screen change? Ask every vendor to show you that room live.
RoundUp tracks each child's age band. As children check in and out, it recalculates the room's cap with Oregon's mixed-age rule: the youngest child sets it. Directors get an alert when a room is at risk, not after it's over.
Funding & Food Program ($39/mo) builds the ERDC monthly attendance report and flags any child missing a DHS ID or case number. Check it against ODHS's current rules before you submit. It also tracks Spark QRIS scores.
Enrollment, attendance and meal counts go to My Food Program (GUSS). RoundUp also builds the Oregon CNPweb claim file, which you upload yourself.
RoundUp has ratio rules for every US state and Canadian province, but only Oregon's are verified. Mixed-age math is Oregon only. Standard Setup includes wiring your state's age bands.
Taking payments, and what processing costs
The subscription is only part of the bill. Ask each vendor what they add on top of the card processor's rate.
Tuition & Payments ($49/mo) runs on Stripe: card, ACH with instant bank verification, Apple Pay, autopay and automatic late fees. You pay Stripe's standard rates and nothing more. RoundUp takes no application fee.
Tap to Pay on iPhone is coming soon. QuickBooks Online and Xero sync are coming soon too. Until then, families pay from their own phones.
Playground's processing is reported at about 3.09% plus a per-transaction fee (sources). Our sources don't give rates for the other vendors here.
Each 0.5% of markup on $50,000 a month of tuition is $250 a month, or $3,000 a year. Your volume and each vendor's real rate will differ.
Setup and moving your data
How you get from your current tool to RoundUp, and what it costs.
Standard Setup is $499 per location, waived with an annual contract. It includes a 1–2 day migration with a specialist and 90 minutes of live onboarding. Single-site centers go live in 3–5 business days.
Roster, families, billing history and outstanding balances. Import a CSV, with column presets for Brightwheel, Procare and Lillio exports. The importers are in beta, so plan to run one billing cycle in both systems.
Procare migration is reported at about $500 to $2,000 (sources). Our sources don't cover setup fees for the others.
Does billing history move, or only the roster? Do open balances carry over? How long until families are paying in the new app?
When RoundUp is the wrong pick.
Three cases where you should look hard at another platform.
You want a vendor with years of centers behind it.
RoundUp opens to all centers on January 1, 2027. It has no paying customer centers yet. It was built at Swift Start, which runs two centers in Oregon and is RoundUp's first customer.
Your center is outside Oregon.
Only Oregon's ratio rules are verified. Mixed-age math, ERDC and Spark are Oregon only. Other states' rules are in RoundUp but not yet checked against each state's licensing office.
You have 21 to 30 children and price decides it.
Famly is reported at about $49 a month for up to 30 children, features included. RoundUp Starter is $49 but stops at 20 children. Above that, Base is $99.
Also not live yet: Tap to Pay on iPhone, QuickBooks Online and Xero sync, and two-way texting. All are coming soon. If you need one of them on day one, RoundUp isn't ready for you.
Sources for competitor figures
Vendors don't publish prices. These ranges are third-party estimates gathered in October 2026. Get a quote before you decide.
- Brightwheel: reported ~$150–$400/mo for centers; home and small programs ~$15–$25 plus $2–$3 per child. neztio.com · mykidreports.com · daycarepro.cloud
- Procare: reported ~$85/mo base; ~$100–$150 with the parent app; $200+ with a kiosk; migration ~$500–$2,000. pebbledesk.app · mykidreports.com
- Lillio: reported anywhere from ~$1–$7 per child per month (estimates disagree). jonson.ai · myseedlist.com
- Famly: reported ~$49/mo for up to 30 children; ~$139/mo for 100–150, features included. smbai.guide
- Playground: quote-only; processing reported at ~3.09% plus a per-transaction fee. jonson.ai
See it with a real morning.
Book a demo and we'll walk through a sample center: a mixed-age room at check-in, an ERDC report and a billing run. RoundUp opens to all centers on January 1, 2027. Oregon centers can apply now to be design partners.